PTA Board Positions and Volunteer Role Descriptions
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General Board Positions

Vice President

  • Perform specific duties as determined by the president and board
  • Represent the President in his or her absence or upon request
  • Can be a past president in the role of mentor, or may be an individual learning and training to be future president.

Member at Large


  • Serves on the PTA Board as voting member, therefore meeting attendance is vital
  • This is a great position to pair with another responsibility and gives you a view of how things work.
    • Meets every first Tuesday of the month
  • Provides support to the President and Vice Presidents for special events and programs


Advocacy Positions:

Community Outreach

  • Neighborhood clean-up
  • Coordinate with neighborhood and church- St. Ambrose
  • Sit in on Fuller Staff Outreach Committee (twice quarterly) and report back to PTA

Healthy Families

  • Seek grants to further Fuller’s health initiatives (for example, Walkers’ Club)
  • Promote healthy choices for both students and families
  • Work with PTA event planners to ensure healthy snack options are always encouraged

School Improvement Team

  • Work with Fuller Staff Magnet committee to magnetize Fuller
  • Attend Magnet Committee (twice quarterly) and report back to PTA

Parent Advocate

  • Ideally a returning parent
  • Act as a resource for parents with questions regarding Fuller and its programs
  • Answer questions directly, or help parents know where to find answers


Fundraising Positions:

VP Fundraising

  • Responsible for fundraising efforts throughout the year
  • Offer support and guidance to other Fundraising Volunteers
  • Coordinate No-Fuss Fundraiser and other fundraising programs so that budgetary goals are met or exceeded
  • Report the status of fundraising efforts at PTA meetings (every first Tuesday)
  • Work with Grant Writing Chair to oversee grant writing programs for the school

No-Fuss Fundraising Coordinator

  • Advertise No-Fuss Fundraiser with Fuller community
  • Coordinate the intake of funds with Treasurer
  • Regularly communicate with Fundraising VP the status of fundraising efforts

Shopping Rewards: Box Tops, Labels for Education, Tyson, Lowes Card, VIC, etc.

  • Responsible for sorting and organizing all Box Tops and submitting them to receive reimbursement
  • Assist Communications team in advertising Shopping Rewards opportunities with families

Corporate Donations

  • Work with a team to acquire corporate donations and sponsors
  • Assist the Silent Auction Chair in obtaining items for the Silent Auction

Grant Writing

  • Act as a resource for those requesting grants, both Board Members and staff
  • Teacher information session regarding grant writing


Programs Positions:

Holiday Staff Luncheon

  • Work with Hospitality Committee Chair to coordinate Holiday Staff Luncheon event in December
  • Order catered meal
  • Prepare media center for event
  • Coordinate volunteers to cover classrooms and serve food
  • Partner with Treasurer to ensure that funds raised for the event are recorded and deposited
  • Be present the day of to ensure a smooth event

Teacher and Staff Appreciation

  • Organize monthly appreciation gifts/events for teachers and staff (just something small)
  • Organize push-through-the-end-of-quarter coffee mornings for teachers
  • Coordinate teacher appreciation week
  • Plan ways to celebrate each of the following: National Custodial Appreciation Day, National School Counselor Week, Bus Driver Appreciation Week, School Social Worker Week, Administrative Professional Week, School Principal Day, National School Nurse Day
  • Coordinate volunteers to assist with teacher appreciation projects and utilizes baking brigade volunteers as needed for PTA events

Education Committee Chair

  • Oversee Cultural Arts and Reflections Art Programs


Special Events Positions:

Fall Festival Food Coordinator

  • Work with Fall Festival Chair to coordinate food trucks and other food options for the Fall Festival.

Take Your Family to School Week

  • Muffins for Moms (Tuesday morning)
  • Doughnuts for Dads (Thursday morning)
  • Potluck and Game Night (Friday after school)


Communications Positions:

Volunteer Coordinator

  • Manage volunteers to provide support for PTA programs and events
  • Contact all interested volunteers via email or telephone and determine which programs/events they would like to help with
  • Communicate volunteers to committee chairs and vice presidents
  • Maintain volunteer database
  • Seek feedback from volunteers after events about what worked and didn’t work for them
  • Recognize volunteers for their service


  • Organize membership enrollment for the school
  • Collects data and enters member information into PTA database, presents numbers at monthly meetings (First Tuesday of each Month)
  • Prints and distributes membership cards and staff signs

Falcon Newsletter

  • Compile newsletter entries from staff via email
  • Design, write, and publish newsletter
  • Oversee printing and distribution of paper newsletter
  • Work with Communications VP to distribute electronically and to post on website

Web Admin

  • Regularly update PTA website. Does not require programing knowledge.


Other Positions

Finance Committee Members

  • Work with Committee Chair to conduct monthly financial reviews

Nominating Committee

  • Responsible for actively seeking out candidates for future (and current) officer positions

Baking Brigade

  • Group of volunteers to provide baked goods as needed for PTA and Teacher Appreciation events